Media Storage and Intended Use Policy

The WVU Health Sciences Umbraco CMS is intended to support content and media directly used within managed WVU websites. The CMS media library should not be used as a general-purpose file hosting or asset storage solution for content intended primarily for other platforms or channels. 

Examples of non-permitted uses include, but are not limited to: 

• Hosting images solely for email campaigns 

• Storing files intended only for social media use 

• Uploading assets for external systems or third-party platforms 

• Using the CMS as a repository for temporary, archival, or miscellaneous files 

• Storing documents or media that are not actively associated with website content managed in Umbraco 

Assets stored within the CMS should have a clear relationship with website content. 

This policy exists to: 

• Maintain a clean and manageable media environment 

• Prevent spamming of limited CMS bandwidth 

• Improve searchability and governance 

• Reduce storage bloat and duplication 

• Ensure ownership and accountability of hosted assets 

• Minimize long-term maintenance and accessibility concerns 

Teams requiring file hosting or asset storage for non-web purposes should use institutionally supported platforms intended like One Drive for files and SmugMug for photos for those needs. 

The WVU Health Sciences Communications and Marketing team reserves the right to remove media or files that do not align with these guidelines.